Google Tasks versus Todoist

By The IFTTT Team

June 20, 2024

Google Tasks versus Todoist
  • Difference between Google Tasks versus Todoist

    Google Tasks and Todoist are two popular task management tools that offer a wide range of features and options. In this article, we will compare these two powerful task management tools and help you decide which one is the right fit for you.

    Spoiler alert; IFTTT can help make both Google Tasks and Todoist even better by integrating them with over 1000 services. Learn how to automate your favorite task management tools, click the join now button to get started today.

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    Google Tasks features and benefits

    Google Tasks is a simple yet effective task management tool that integrates seamlessly with other Google apps, such as Gmail and Google Calendar. One of its major advantages is its accessibility. Since it is part of the Google ecosystem, you can access your tasks from various devices, including your mobile phone, tablet, or computer. The user interface is clean and intuitive, making it easy to use for beginners.

    One standout feature of Google Tasks is its integration with Google Calendar. This allows you to create tasks directly from your calendar and easily keep track of your schedule. Additionally, Google Tasks allows you to prioritize your tasks, add due dates and reminders, and organize them into separate lists for better categorization.

    For those who enjoy using voice commands, Google Tasks offers voice input capabilities that allow you to create tasks simply by speaking to your device. This feature can be particularly useful when you're on the go and don't have time to type out your tasks manually.

    Todoist interface and user experience comparison

    Todoist, on the other hand, is a more feature-rich task management tool that offers a highly customizable user interface. With Todoist, you can create tasks, set due dates, add labels, and even assign tasks to specific team members if you're working on a collaborative project.

    The user experience in Todoist is designed to be highly flexible, allowing you to organize your tasks in a way that suits your workflow. You can create projects, subtasks, and sub-projects to break down complex tasks into manageable steps. Todoist also offers advanced filtering options, allowing you to view your tasks based on priority, due date, or project, making it easier to focus on what needs to be done.

    Another unique feature of Todoist is its gamification elements. You can earn points and badges for completing tasks, which adds an element of fun and motivation to your productivity journey. Additionally, Todoist offers various productivity integrations, including with popular apps such as Slack, Dropbox, and Google Drive.

    Task management tools in Google Tasks

    Google Tasks offers a range of useful task management tools. When creating a task, you can add notes, attachments, and subtasks to provide more context and details. With the drag-and-drop feature, you can easily rearrange tasks or move them between different lists. Furthermore, Google Tasks allows you to add tasks directly from your Gmail account, so you can turn emails into actionable tasks with just a few clicks.

    Todoist premium vs free version

    While both Google Tasks and Todoist offer free versions, Todoist also offers a premium subscription for users who require additional features. Todoist Premium includes features such as reminders, task comments, and productivity statistics to help you analyze your task completion patterns. It also allows you to add tasks via email, collaborate on tasks with team members, and set location-based reminders.

    Google Tasks, on the other hand, is entirely free and provides a solid set of features for basic task management. However, if you are looking for more advanced functionalities, such as advanced reminders or collaboration features, Todoist Premium may be the better choice for you.

    Integrations: Google Tasks vs Todoist

    Both Google Tasks and Todoist offer integrations with other popular productivity apps and platforms. Google Tasks integrates seamlessly with Google Calendar, allowing you to sync your tasks with your calendar events. It also offers integration with Gmail, making it easy to convert emails into tasks and access your tasks directly from your inbox.

    Todoist takes integrations a step further by offering a wide range of third-party app integrations. You can connect Todoist with apps like Slack, Trello, and Evernote, allowing you to streamline your workflow and centralize all your tasks in one place. This level of flexibility ensures that you can work with your preferred tools while still utilizing the power of Todoist.

    One last aspect worth mentioning is the integration of Google Tasks and Todoist with IFTTT (If This Then That). Both platforms offer integration with IFTTT, allowing users to automate certain actions based on triggers and queries.

    Mobile app comparison: Google Tasks vs Todoist

    In today's mobile-first world, having a reliable task management app on your smartphone is crucial. Both Google Tasks and Todoist offer mobile apps for Android and iOS devices.

    The Google Tasks app provides a simple and clean interface that matches its web counterpart. It allows you to create tasks, assign due dates, and add subtasks on the go. The app also supports offline access, allowing you to view and edit tasks even without an internet connection.

    Todoist's mobile app, on the other hand, is highly customizable and offers a wide range of features. You can view your tasks in various ways, including by due date, priority, or project. The app also provides real-time syncing across all your devices, ensuring that your tasks are always up to date. With its intuitive design and smooth performance, Todoist's mobile app is a great companion for productivity enthusiasts.

    Collaboration and sharing features in Todoist and Google Tasks

    Collaboration is a key aspect of any task management tool, especially for teams working on projects together. Both Todoist and Google Tasks offer collaboration and sharing features to facilitate teamwork.

    In Google Tasks, you can share entire task lists with other users. This makes it easy to collaborate on tasks and keep everyone on the same page. However, it's important to note that Google Tasks doesn't offer advanced features like assigning tasks to specific team members or setting task dependencies.

    Todoist, on the other hand, is designed with collaboration in mind. You can easily assign tasks to team members, track their progress, and set task priorities. Todoist also allows you to add comments to tasks, enabling seamless communication and coordination among team members.

    Task scheduling and reminders in Google Tasks

    A key aspect of task management is setting reminders and scheduling tasks. With Google Tasks, you can easily add due dates to your tasks and set reminders to ensure that you don't miss important deadlines. Google Tasks also integrates with Google Calendar, allowing you to view your tasks alongside your calendar events.

    Additionally, Google Tasks offers the option to create recurring tasks. This feature comes in handy for tasks that need to be repeated on a regular basis, such as weekly meetings or monthly reports.

    Project organization: Todoist vs Google Tasks

    When it comes to organizing tasks within projects, both Todoist and Google Tasks offer different approaches.

    Google Tasks allows you to create separate lists for different types of tasks. This can be helpful for keeping tasks related to different projects or categories organized. However, unlike Todoist, Google Tasks doesn't offer the option to create subtasks or sub-projects.

    Todoist, on the other hand, provides a more robust project organization capability. You can create projects and sub-projects, allowing you to break down complex tasks into smaller, manageable steps. This hierarchical structure provides a clearer overview of your projects and makes it easier to prioritize and track progress.

    User Reviews and Recommendations: Google Tasks and Todoist

    When choosing a task management tool, it's always helpful to consider the experiences of other users. Both Google Tasks and Todoist have garnered positive reviews from their respective user bases.

    Users of Google Tasks appreciate its simplicity and ease of use. They particularly value the seamless integration with other Google apps and the ability to access tasks across multiple devices. Some users also find the voice input feature to be a time-saver.

    Todoist users praise its feature-rich interface and customization options. They find the ability to create projects, subtasks, and labels highly useful for organizing their tasks. The gamification elements and third-party integrations are additional perks that enhance the overall user experience.


    In conclusion, both Google Tasks and Todoist are powerful task management tools that offer distinct features and benefits. Google Tasks is an ideal choice for those who value simplicity, seamless integration with Google apps, and cross-platform accessibility. It is particularly suitable for individuals and small teams looking for a straightforward solution to manage their tasks.

    On the other hand, Todoist is a more feature-rich tool with advanced customization options and extensive collaboration capabilities. It provides a highly flexible user experience and integrates with a wide range of third-party apps, making it a great choice for teams and individuals who require robust project management functionality.

    Ultimately, the choice between Google Tasks and Todoist depends on your specific needs and preferences. Consider the features, integrations, and user reviews discussed in this article to make an informed decision and find the task management tool that best aligns with your workflow and goals.

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