Business

4 best scheduling apps for small businesses 2023

By The IFTTT Team

February 14, 2023

  • Small businesses need scheduling apps like Calendly and Acuity Scheduling to help streamline the booking process for customers. Not only can you easily create appointment slots, but it makes life easier when customers are able to book their appointments online at their convenience. By integrating IFTTT with these scheduling apps, small businesses have even more flexibility in automating their scheduling through automated messaging reminders, invoices sent out ahead of time, and other features that keep clients organized. In short, using a combination of the best scheduler apps and IFTTT can give small businesses the edge they need to be more efficient while offering a great customer experience.

    IFTTT (If This Then That) is a powerful, versatile automation platform that lets you connect various online services and software applications together, enabling you to create powerful automated workflows for your business. IFTTT can be used to optimize calendars by connecting it with more than 750 other tools, from email marketing services and accounting software to CRM and project management tools. This allows businesses to set up calendar reminders, automatically generate invoices, create reports after meetings, send out notifications when bookings are made or cancelled, and much more. Sign up for IFTTT for free today, and start automating your business!

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    Table of Contents

    • How to Choose the Best Scheduling App for You
    • Best Scheduling Software for Small Businesses
    • Calendly
    • Acuity Scheduling
    • Google Forms
    • Typeform

    How to Choose the Best Scheduling App for You

    When it comes to choosing the best scheduling software for small businesses, there are a few key factors to take into consideration. The first factor is cost - depending on the size and needs of your business, you may not want to spend too much money on scheduling software. Fortunately, many of the best options come with free plans. Secondly, you should consider the features that each software offers - does it provide reminders for customers or automated emails for bookings? Finally, you should think about how easy the software is to use from both a customer and business point of view.

    Best scheduling software for small businesses

    This section will provide a comprehensive look at some of the best scheduling apps for small businesses, including Calendly and Acuity Scheduling, and how they can be used in conjunction with IFTTT to automate scheduling tasks.

    1. Calendly

    Calendly is one of the best scheduling apps for small businesses, offering powerful features and pricing plans that are designed to fit any budget. Calendly helps you schedule meetings and provides a booking page for your potential clients to book appointments. With Calendly, you can customize your calendar with different appointment lengths and times, so customers can easily book a meeting or call that best fits their schedule. You can also add in buffer time between appointments to ensure you have enough time to prepare for each session. Plus, with the use of IFTTT integration, you can automate tasks such as sending out appointment reminders and invoices before sessions begin.

    In addition to its powerful features, Calendly also offers excellent customer support and a helpful user interface that makes it easy for business owners to schedule meetings and manage their calendars. Its analytics dashboard provides an overview of all upcoming events and activities throughout your calendar, allowing you to stay organized with ease. And since it’s accessible on both web browsers and mobile devices, business owners can manage their calendars anytime and anywhere they go.

    Overall, Calendly is one of the best appointment-scheduling app due to its affordability, range of features, customizability options, automated processes through IFTTT integrations, customer support services, and overall user-friendly interface. With this platform at your fingertips—and IFTTT by your side—managing appointments has never been easier!

    Looking for Calendly integrations?

    IFTTT connects Calendly with 750+ other digital tools on the internet. Send an automated email to new Calendly meetings, add new Calendly meetings to a Google spreadsheet or into Mailchimp. Here are a few more pretty awesome Calendly integrations:

  • 2. Acuity Scheduling

    Acuity Scheduling is another popular choice for small businesses looking to streamline scheduling appointments. It offers a range of features that make it easy to book, manage and reschedule appointments.

    The main advantage of Acuity Scheduling is its intuitive interface and user-friendly dashboard. Through the dashboard, you can easily customize your booking page with logos, photos, descriptions, and contact information. You can also add in different appointment lengths, create “no-show” policies, offer discounts to customers for early cancellations, and more. Plus, with its built-in analytics feature, you can track customer trends over time and identify which days are best for booking appointments.

    Furthermore, Acuity Scheduling integrates with several popular payment gateways such as Stripe and PayPal, so customers can pay for their appointments without leaving the website or manually entering payment information. Similar to Calendly, you can use IFTTT integrations to automate tasks such as sending out reminders before an appointment or generating invoices after payments are received.

    Another great feature of Acuity Scheduling is its customer support services—the company offers 24/7 support via email or chatbot should you have any issues using the platform. Furthermore, if you prefer a more personal touch they also offer 1-on-1 training sessions where they will walk you through best practices when setting up your scheduling software.

    Overall Acuity Scheduling provides an excellent user experience for both business owners and customers alike—with powerful features that can help business owners stay organized while providing customers with an easy way to book appointments online. And thanks to its integrated IFTTT automation tools it's never been easier to manage your calendar efficiently!

    Looking for Acuity Scheduling integrations?

    IFTTT lets Acuity Scheduling connect with 750+ other digital tools. Add new Acuity scheduling meeting users to a Google spreadsheet or Mailchimp, or send them an automated email when they set the meeting up! Here are a few more Acuity Scheduling integrations we think you should check out!

  • 3. Google Forms & Google Calendar

    Google Forms and Google Calendar used together are a great way to accept new user information and set up a meeting. The process is more manual and not as easy as using Calendly or Acuity Scheduling, but you can accept all of the meeting information in a Google Form and create an event manually in Google Calendar. Both tools are completely free and easy to get started!

    Both tools also integrate with IFTTT to connect to each other and 750 more digital tools. Here are a few cool Google Forms and Google Calendar integrations.

  • 4.Typeform

    Typeform is another survey or form tool that is used widely by small businesses. With IFTTT you can connect Typeform to Google Calendar to automate new form submissions as new Google calendar events. This is a great free option if you only need to schedule a few meetings every month. Below we've listed a few great typeform integrations with IFTTT!

  • Integrate Your Scheduling Software with IFTTT

    IFTTT (If This Then That) is a powerful, versatile automation platform that lets you connect various online services and software applications together, enabling you to create powerful automated workflows for your business. IFTTT can be used to optimize calendars by connecting it with more than 750 other tools, from email marketing services and accounting software to CRM and project management tools. This allows businesses to set up calendar reminders, automatically generate invoices, create reports after meetings, send out notifications when bookings are made or cancelled, and much more.

    For example, if a customer books an appointment via Calendly's website or mobile app IFTTT can be connected to automate several tasks. It could trigger an automatic email notification to be sent out before the meeting that includes details such as the time of the appointment and directions on how to get there. It can also be used to generate a report after the meeting has taken place which includes notes on what was discussed during the meeting as well as any action points that need following up on. In addition, IFTTT can also be used to trigger actions based on changes in data from other connected applications like Salesforce or Quickbooks. This means that if a customer makes a payment for their appointment then this information will be fed into other systems like your accounting software and emails will automatically be sent out thanking them for their payment.

    Overall, by connecting IFTTT with the best scheduling apps such as Calendly or Acuity Scheduling, small businesses can greatly optimize their calendars in ways they wouldn’t otherwise have been able to do manually. Automating tasks like sending out reminders or paperwork ahead of time helps provides customers with an improved experience while freeing up valuable resources and allowing small business owners more time for other important tasks at hand.

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