Google Calendar integrations & automations to optimize your schedule

By The IFTTT Team

December 15, 2022

  • Those who use Google Calendar already know how useful the app can be for managing their tasks and schedules. However, with some simple automations, the possibilities become endless on how you can take total advantage of Google Calendar.

    Whether you opt for automatic meeting scheduling or choose to track your work hours in the app, there is an automation for you. Strap on your seatbelts; because it gets even crazier. With IFTTT's integrations, you can even park your robot lawn mower automatically when a Google Calendar event occurs.

    Sounds like a glimpse into the future? At IFTTT, we strive everyday to push to boundaries of what is possible with already existing technologies. In this article, we will cover the reasons why one should consider automating Google Calendar, as well as offer our solution to your productivity needs. Read on to learn more about how IFTTT can boost your workflow with the click of a button.

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    Table of Contents

    • Why should I automate Google Calendar?
    • IFTTT vs. Google Calendar API setup
    • Which apps integrate with Google Calendar?
    • Google Calendar integration & automation ideas
    • How to set up an Applet with IFTTT

    Why should I automate Google Calendar?


    Most importantly in todays busy world, automating Google Calendar can greatly increase your productivity and ensure efficient use of time. When you automate your calendar, you can eliminate the need for manual data entry for repetitive tasks and events, reducing the chance of errors and improving accuracy.

    You can also integrate it with other platforms you use, creating a seamless workflow. For example, you could set it to automatically add deadlines from emails or schedule posts on social media platforms at specified times. This level of automation can help you focus on the more essential and creative parts of your work, rather than getting bogged down in administrative details.

    Moreover, with automation, you can set reminders for important tasks, ensuring you never miss an appointment or deadline. By automating Google Calendar, you can dedicate more time to accomplishing your goals and less time managing your schedule. In a business where every second means an opportunity to make some cash, don't let simple tasks like scheduling hold you back.

    Pro Tip: IFTTT is easier than the Google Calendar API


    Let's face it; many of us struggle with even basic tasks on the computer, much less tasks that involve coding. Although Google Calendar's API is a great option for experienced coders, you don't have to learn how to code in order to use IFTTT and automate your calendar.

    Besides IFTTT, the only other option for automating your calendar is by setting up an API. This process involves downloading programs and writing code, which is frankly a daunting task for those without experience. Additionally, when you want to change or edit your calendar automations, you are forced to open the API editor and manually make these changes by hand.

    Now we can't speak for you, but in our eyes, IFTTT is the easiest option to get your calendar running smoothly. We'll dive into deeper detail later on how to set up IFTTT's Applets, but the process is foolproof and only takes around five minutes.

    Which apps integrate with Google Calendar?


    Google Calendar naturally works well within the Google ecosystem, but it tends to run into issues when you try to connect it with anything outside of Google. That is until you use IFTTT Applets, which enable Google Calendar to sync with over 800 services and apps through our conditional statements system.

    If you are a business owner, you can connect your Google Calendar with Slack to notify you of your meetings or sync your Google calendar with iOS calendar when you are on the go. If you want to track your health, you can sync Google Calendar with Welltory and Fitbit, to measure how much you sleep every night. The automations are endless, and with IFTTT, you can do it all.

    Here are the most popular apps to integrate with Google Calendar:

    Our favorite Google Calendar integrations & automation

    Screenshot 2023-07-26 214253

    Below are our favorite Google Calendar integrations and automations. You can browse our entire list here.

    1. Sync your Google Calendar with Apple Calendar, Outlook or another calendar app

    We all have multiple calendars across our personal phones or work laptop and sometimes events fall through the cracks. With IFTTT, you can connect your iOS Calendar with Google Calendar, so they all can stay in sync.

    IOS Calendar to Google Calendar integration.

    2. Integrate your to-do list app with Google Calendar

    Todoist is an amazing task manager app. It allows you to easily add and manage new tasks in a great user interface on mobile or desktop. Once you add the task, you're stuck manually creating custom events in Google Calendar to make sure the task gets complete. Not anymore! With IFTTT, you can sync your Todoist app with Google Calendar to automatically add any new tasks as an event to your Google Calendar.

    Connect Todoist with Google Calendar.

    3. Connect Google Calendar with your project management tool

    Project management is key to running an efficient business. Wouldn't it be cool if your project management tool connected with your Google Calendar to sync all of your project management tasks? Well you are in luck! IFTTT connects with Asana, Notion, and Trello to help you sync your favorite project management tool with Google Calendar.

    Connect Asana with Google Calendar. Connect Notion with Google Calendar. Connect Trello with Google Calendar.

    4. Track your time with Google Calendar

    With IFTTT, you can automate a Google Calendar event to publish for whenever you are at work or in any other area. All you have to do is set your location and any time you arrive or leave the area, it will be automatically added to a calendar for easy tracking. Track your work hours with Google Calendar.

    5. Be prepared for weather with Google Calendar

    When you sync your Google Calendar with the Weather Underground app, you'll be notified at certain times of what the weather is forecasted to be, or even be told which drawer to choose your clothes from for the day. Connect Weather Underground with Google Calendar.

    How to set up an Applet with IFTTT

    Screenshot 2023-06-27 122316

    Setting up an Applet with IFTTT is a straightforward and user-friendly process. Below are the steps to guide you:

    Create an IFTTT Account: If you don't have an account, head to and sign up for free. You can use your Google, Apple, or Facebook account to register, or use your email address.

    Browse our list of Applets: Head to the Applets tab in IFTTT and search through our library for an Applet that works for you. You can also create your own with our 'if this, then that' Applet editor.

    Connect your accounts: Once you find an Applet that fits your needs, connect all of the accounts related to the Applet (e.g. Google Calendar, iOS Calendar, Twitter).

    Activate the Applet: To start your new Applet, simply click 'Activate' and the Applet will automatically begin running in the background.

    Building your own Applet: Can't find exactly what your looking for? On IFTTT, you can also build your own Applets and share them with the community. Simply click the 'Create' button, select a trigger action (e.g. When I check-in to a location) and an output action (e.g Add event to Google Calendar).

    IFTTT is designed to make automation easy for everyone. Regardless of technical experience, setting up an IFTTT Applet with Google Calendar only takes a few minutes. Remember, you can always go back and edit or disable your Applets if you need to in the future.

    Final thoughts


    In conclusion, IFTTT is a powerful tool that makes it easy for businesses to automate tasks related to their Google Calendar.

    We offer a simple and intuitive interface that requires no coding knowledge and is highly scalable. IFTTT is often preferred over the Google Calendar API due to its simplicity and efficiency, making it an ideal choice for businesses who need to automate their workflow quickly and easily.

    To summarize, if you want to save time and money by automating your Google Calendar processes, IFTTT is an excellent choice. Give it a try today!

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