What is Asana and how can it boost your productivity

By The IFTTT Team

April 11, 2023

  • For individuals or teams looking for an effective way to manage tasks, Asana is one of the most popular task management software available on the market. It is an all-in-one project management platform that helps teams efficiently organize their work and keep track of tasks, and with the help of IFTTT, can bring your productivity to a new level. BTW IFTTT automates over 800 digital tools for business owners. Join today!

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    Read on to learn how.

    What is Asana?

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    Asana is a web-based platform that enables individuals or teams to track tasks and manage projects, all in one easy-to-use platform. Asana offers both free and premium options to suit any budget.

    Founded in 2008 by pair Dustin Moskovitz and Justin Rosenstein, Asana Project Management has had fifteen years of providing quality workflow organization for small and large teams. PC Magazine chose Asana to be the 2017 Editors' Choice and was called "one of the best collaboration and productivity apps for teams," with "thoughtful design, fluid interactive elements, and generous member allotment."

    How to Use Asana

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    Getting started with Asana is simple. All you need to do is create an account and add your team members.

    Once you have made the initial setup, you can begin creating tasks and organizing them into categories or workspaces. You can also assign tasks to specific members of your team, set deadlines, and monitor progress through automated notifications and analytics.

    The platform can be used for both personal projects or in a business setting; its features include customizable content creation, task assignment, comment threads, task dependencies and deadlines, attachments and notifications which help keep users informed on task progress.

    Helpful Asana features

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    With Asana's easy-to-use interface and powerful automation features, it's no wonder why it's one of the most popular task management solutions on the market today!

    The project management tool can be used for both personal projects or in a business setting; its features include customizable content creation, task assignment, comment threads, task dependencies and deadlines, attachments, and notifications which help track project progress.

    Asana is designed to be intuitive and user-friendly, and offers a variety of functions to help with task organization, management, and tracking.

    The platform offers several different project views, ranging from task lists to calendars, which can be customized to meet the needs of individual users or teams. This customization extends to task-tracking options that can be personalized, including due dates, labels, and priority levels.

    One of the most valuable features of Asana is the ability to assign tasks, comments, or files to specific members of a team. This feature allows team members to stay up-to-date on what is expected of them and what their colleagues are working on. In turn, this can improve communication and collaboration within the team and prevent misunderstandings or missed deadlines.

    Additionally, Asana also offers communication features such as comments and chat functions that can be used to share feedback, ask questions, or provide updates.

    With its user-friendly interface and an array of functions, Asana can be used for teams of any size, including start-up businesses, large corporations, and remote teams. Its cloud-based system ensures users have access to real-time updates, even when working from different locations. Asana also provides robust security features, to keep projects private and secure.

    Make Asana better with IFTTT

    Integrating IFTTT with Asana can help users get even more out of their task management solution.

    With IFTTT, users can set up automations that connect various services and applications, allowing them to automate tasks that would otherwise be done manually.

    For example, users could set up a “trigger” that adds tasks to Asana when they add events to their Google Calendar or when emails are sent from specified addresses. This type of integration allows users to create powerful workflows, streamline processes and save time.

    Our favorite Asana integrations

    Asana's project management software is great on it's own, but here is a collection of IFTTT integrations that can help make you an Asana master.

    Add completed Asana tasks to a Google Spreadsheet

    This is a great Applet for those who love to geek out over perfect organization. By creating a spreadsheet with completed Asana tasks, one can refer back and check what has already been done.

    If you aren't a huge organization fan already, this Applet can offer a way to stay accountable for your tasks by offering a visual reminder of completed to-do's.

    Add Google Calendar events for when Asana tasks are due

    With this integration, users can ensure that their team always knows when important tasks are coming up and make sure everyone stays organized and on track.

    It also helps add a layer of functionality to Asana, by allowing users to set up reminders so they'll never miss a task deadline. This Applet can be used by anyone, whether for personal or business use.

    More Asana Options

    Several other apps also function well with Asana, the most notable ones being- Microsoft Team, Zoom, Outlook, Gmail, Adobe Creative Cloud, Google Drive, and more.

    Check out the IFTTT Asana landing page here to find your next project management solution.

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